pay applications built from your schedule of values
Build every pay application straight from your schedule of values. Enter this period's progress, generate a print-ready application summary and continuation sheet, and issue, which updates the SOV, holds retainage, and drafts the AR invoice in one step. Change orders and subcontractor progress billing run through the same flow.
The SOV drives the billing: you don’t rebuild it
The painful part of a pay application is making this month's form agree with last month's, with your accounting, and with the schedule of values the owner and architect signed. Most contractors rebuild that agreement by hand in a spreadsheet every cycle, and every hand-keyed number is a chance for the continuation sheet and the general ledger to say two different things.
SitewideOps removes that step. The schedule of values lives on the project as the single source, and each pay application is built from it: previous billings and prior certificates pulled forward from the last application, retainage figured per line, and this period entered against the exact line items already approved. Nothing re-keyed, nothing rebuilt.
Issue the application and it writes back. Billings post to the SOV, retainage is held, and the AR invoice is drafted for the payment due, with the pre-issue figures snapshotted so a void or reopen reverses cleanly. The continuation sheet can't drift from your books, because both are reading the same line items.
Everything an progress billing cycle needs
From the schedule of values to the drafted invoice, in one flow.
Print-ready application and continuation sheet
The Application & Certificate for Payment and its Continuation Sheet render as clean, letter-size PDFs, every column computed, ready to send to the owner or architect with no spreadsheet in between.
Carried forward, not rebuilt
Each application pulls previous billings and prior certificates straight from the last one, so all you enter is this period’s completed work and stored materials.
Retainage by line
Retainage is figured on each SOV line and withheld from what you bill, so every application goes out net of retention and the held-back balance stays on the contract until you release it in a later application.
Drafts your AR invoice
Issuing an application drafts the AR invoice for the payment due, and that invoice is your GL revenue document, so receivables and WIP trace back to the same billing with no re-entry into accounting.
Change orders extend the SOV
An approved change order adds its own dimensioned lines to the schedule of values, so the next application bills the revised scope in place. The line order the architect knows stays intact.
Subcontractor progress bills
Progress-bill subcontract commitments with retainage withheld and posted to the GL, so committed cost converts to actual on the same schedule your own billing advances.
A billing cycle, start to finish
The same schedule of values carries the whole way through.
Set the schedule of values
The SOV is established at project setup and updated as approved change orders add dimensioned lines to the contract.
Draft the pay application
A new pay app prefills from the SOV (previous billings and certificates carried forward), so you enter only this period’s completed work and stored materials.
Review the summary and continuation sheet
Generate the Application & Certificate and the Continuation Sheet as print-ready PDFs, with retainage calculated on each line.
Issue and invoice
Issuing rolls billings onto the SOV, holds retainage, and drafts the AR invoice for the amount due. No double entry, no reconciliation.
Want the mechanics of a pay application? Our Pay applications explained guide walks through the application summary, the continuation sheet, and how retainage flows.
A note on the forms. SitewideOps generates its own application-and-certificate and continuation-sheet layout from your schedule of values. Some contracts require a specific licensed form from a publisher; check your contract language.
Frequently asked questions
Yes. SitewideOps generates printable Application and Certificate for Payment and Continuation Sheet documents from your schedule of values, as clean letter-size PDFs ready to send to the owner or architect.
Each pay application prefills from the project’s schedule of values, carrying previous billings and previous certificates forward automatically. You enter only the current period’s work, and the application and continuation sheet columns compute from there.
Retainage is calculated on each pay application, held on the balance sheet, and released when you choose. Issuing a pay app snapshots the pre-issue values so a void or reopen reverses cleanly.
Yes. Issuing a pay application rolls the billings onto the SOV and drafts the AR invoice for the current payment due. The invoice remains the GL revenue document, so your receivables and WIP stay in sync.
Approved change orders roll into the revised contract and add their own SOV lines, so the next application bills the updated scope. Subcontractor commitments can be progress-billed with retainage posted to the GL as the job advances.
Bill from the SOV, not a spreadsheet
See pay applications, the continuation sheet, and retainage flow from one schedule of values into your AR.
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