Connect QuickBooks Online with your Intuit login, map your chart once, and SitewideOps posts bills, vendor credits, and summarized journal entries into QuickBooks with the project, location, department, cost code, and cost type on every line.
The connection is made inside SitewideOps through Intuit’s own sign-in: Settings, Integrations, Connect QuickBooks. No API keys to paste, no middleware, nothing installed on a desktop. Once connected, SitewideOps reads your account list and your existing customers so you can map posting rules and match records; from then on it pushes AP bills, vendor credits, and summarized journal entries into QuickBooks.
QuickBooks Online stays the general ledger of record. SitewideOps does not create accounts, does not edit your chart, and ships with no default account numbers. You import your chart, map cost types and posting roles to accounts in Settings, and a document that would hit an unmapped account fails loudly instead of posting somewhere plausible.
The connector is built around the failure modes that make bookkeepers distrust integrations.
A workspace administrator authorizes the connection on the Intuit consent screen. SitewideOps holds the connection token, never your QuickBooks password, and the connection can be revoked from either side.
Project/Job, Location, Department, Cost Code, and Cost Type, plus the vendor or customer, travel with every bill and journal line so QuickBooks reports can be sliced the way your job costing already is.
No built-in chart, no default rules. Import your QuickBooks chart, then map cost types and system roles (AP, GRNI, inventory, WIP, retainage) to accounts. Change the map any time; it affects future postings only.
Every GL-bound document carries an immutable posting reference, and a retry after a network fault checks QuickBooks for the document number before sending again. A bill that already posted stays posted once.
If QuickBooks refuses a post because the date falls on or before your close date, or because the document number already exists, the record lands in a sync exception queue with two actions: post into the next open period with a memo, or hold until the books are reopened.
Every push attempt is recorded with its request, response, and who triggered it, so a question about a bill in QuickBooks has an answer without digging.
A versioned public REST API with an OpenAPI spec and scoped keys is live for the systems the native connector does not cover, including timekeeping and payroll.
The sync runs one direction, from SitewideOps into QuickBooks. It does not pull journals back, does not monitor your ledger for changes, and does not attempt drift detection between the two systems. Your bookkeeper or CPA owns the books; the integration hands them clean, dimensioned documents. Month-end close, accruals, and financial statements happen in QuickBooks, on your schedule.
Also connects to Sage Intacct. The same posting engine, exception queue, and audit log drive the Sage Intacct integration. Tell us which system you run and we will walk through exactly how a bill moves from the job to your books on your demo.
A walkthrough on your own chart: the Intuit connect screen, posting rules, and what happens when a bill lands on a closed month.
Anyone interested gets a free 21-day demo account: the full product, every feature, no credit card.